Merge duplicate rows in excel 20074/22/2023 ![]() ![]() Select the column(s) that you want to check for duplicates.The resulting window shows the entire data set in Power Query ( Figure A). In the Get & Transform Data group, click From Sheet.(See Figure A for a peek at the source data.) Click inside the data set that contains or might contain duplicate records.You’ll remove the duplicates before the mail merge as follows: This step takes place in Excel, where the data you want to merge is stored. SEE: Microsoft Excel: How to use Power Query to display a list of duplicate values or records (TechRepublic) Before running a mail merge from Microsoft Word, run Power Query to create a data set that contains no duplicates. In this case, we’re not importing data the data is in Excel, but Power Query lets you work on Excel data, too. How to use Power QueryĮxcel’s Power Query lets you connect to foreign sources to import data and then transform it into data that you can use in Excel, without changing the source data. This article assumes you have basic Excel and Word skills, but even a beginner should be able to complete the instructions to success. You can work with your own data or download the demonstration. However, Excel Online and Word Online won’t support this technique. I’m using Microsoft 365, but you can use earlier versions. SEE: 83 Excel tips every user should master (TechRepublic) Must-read Windows coverageĭefend your network with Microsoft outside-in security services In this article, I’ll show you how to use Excel’s Power Query to remove duplicates and then merge that data set with Word. Either way, you won’t want to send the same letter to the same recipient twice. Those duplicates might be wrong or not, as stored. ![]() However, a problem can creep in when the source data has duplicate records. When working with lots of letters or forms, the mail merge feature is much quicker. Sending the same letter to a few people is easy, and you can probably have them all addressed and ready to print before you could create a mail merge to populate the addresses for you. If your source data is in Excel and has duplicates, run Power Query to remove those duplicates before running a Word mail merge. How to remove duplicate Excel records before running a mail merge with Word ![]()
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